Documentation is needed to formalize a sales agreement between a U.S. supplier and Guinean importer. Both a pro-forma invoice and commercial invoice are critical to the completion of a sales agreement. The pro-forma invoice or purchase order indicates what goods are to be shipped, the price for those goods, who pays freight and insurance, and the schedule for payment and shipping.
The commercial invoice should appear just like the pro-forma except for the quantity and the dates. It will indicate the number of items shipped on a given date. The commercia1 invoice is presented when the goods are shipped. A bill of lading (or air waybill), and, in certain instances, sanitary and other certificates may be required. American goods exported to Guinea do not require a certificate of origin. Shipping marks and numbers on bills of lading should correspond exactly with those of the invoices and on the goods. Three copies of invoices are requested for surface shipments and four copies for air shipment
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